Google Vault to Office 365 migration

As a leading cloud service provider, Google has established dominance in email, communication, and data archiving through its Gmail and Google Workspace (formerly G Suite) platforms. At the core of this ecosystem is Google Vault, a robust eDiscovery and archiving solution designed to manage data from Gmail, Google Drive, Hangouts, Google Groups, and other services. Google Vault is essential for retaining data to meet compliance regulations, manage legal holds, conduct audits, and ensure long-term archiving. Despite its effectiveness, many organizations find it necessary to migrate from Google Vault to Office 365 due to business mergers, platform consolidation, or to reduce compliance and licensing costs. Office 365, with its advanced security, enterprise collaboration tools, and seamless integration across its suite of applications, offers a compelling alternative. However, migrating large volumes of archived data while ensuring compliance, accuracy, and zero downtime presents significant challenges.

EdbMails PST migration tool that simplifies this complex migration process. With its intuitive user interface, even non-technical users can easily manage the migration. EdbMails’ step-by-step wizard tutorials guide users through each phase, minimizing errors and providing clear instructions. Its automatic mailbox mapping feature efficiently aligns Google Vault accounts with their Office 365 counterparts, removing the need for manual intervention. Furthermore, EdbMails ensures metadata integrity, preserving vital details such as timestamps, email headers, and folder structures to maintain compliance and data accuracy.

By combining user-friendly features with powerful automation, EdbMails ensures a smooth, secure Google Vault migration to Office 365, helping businesses maintain data integrity, compliance, and operational efficiency throughout the process.

1. Why migrate from Google Vault to Office 365?

   1. Seamless collaboration: Office 365 integrates smoothly with a wide range of third-party tools, enhancing team collaboration and streamlining workflows.
   2. Consolidated workspace: Access all your data and apps from one unified platform, minimizing the need to toggle between different tools and systems.
   3. Robust security framework: Office 365 is continuously fortified with cutting-edge security updates, protecting your data from emerging cyber threats with Microsoft’s proactive approach.
   4. Regulatory compliance assurance: Designed to adhere to global standards like GDPR, HIPAA, and ISO 27001, Office 365 helps organizations maintain regulatory compliance with ease.
   5. Cost-effective plans: Office 365 offers scalable pricing models, allowing businesses to select plans that suit their specific needs and budgets without compromising value.
   6. Operational savings: By centralizing IT infrastructure, Office 365 cuts down on overall IT expenses and reduces administrative complexity.

2. Google Vault to Office 365 migration plan

   Planning is one of the most important steps before you begin the Google Vault to Office 365 migration. Here is a checklist of points to consider before you migrate.

   • Determine the size of the data and the number of mailboxes you want to migrate.
   • Make a list of all the data and permissions from the Google Vault that you want to transfer.
   • Create appropriate user mailboxes on Office 365 and assign licenses to them.
   • Ensure you have enough network capacity and bandwidth to migrate.
   • Communicate the migration plan and flow to your end users.

3. Google Vault to Office 365 migration pre-migration activities

   1. Create a list of users in a CSV file, which you want to migrate from BigRock.
   2. Find the name of your source email server from an email client
   3. Purchase a suitable Office 365 licensing plan. You can also sign up for a 30 day free trial and decide to go with a suitable one later. Compare Office 365 business plans and Compare Office 365 enterprise plans
   4. Create Office 365 mailboxes and assign licenses to them

        Add users and assign licenses to Office 365 users

        Assign Microsoft 365 licenses to user accounts

   5. If you plan to migrate your mailboxes to Office 365 Public folders, ensure that you create and configure the Public folder mailboxes on the target server.

       Create Office 365 Public folder and assign mailbox user

   6. Similarly, if you want to migrate mailboxes to Office 365 In-Place archive, enable them from the admin center.

       Steps to enable archive mailbox in Microsoft 365.

   7. If you have a custom email domain from the source which you want to retain and receive emails to, you must add and verify the domain on Office 365.

       Steps to add a custom domain to Office 365 and steps to add DNS records to connect your domain.

   8. Configure Office 365 to send and receive large messages.

       Follow the steps to increase the message size on Office 365 to 150MB. See message size limits on Office 365 for more information.

4. Steps to migrate Google Vault to Office 365 with EdbMails

   • Step 1: Download and Install EdbMails software

     • Download and install the EdbMails application on your computer running on Windows OS.
     • Launch the application and click ‘Login’ or ‘Start Your Free Trial’ Login to the application

        Know more details on EdbMails system requirements for PST to Office 365 migration.

       

     • Select the migration technique as ‘Outlook PST Recovery. PST to Office 365. PST to Exchange’ in the main window.

       

   • Step 2: Select the Google Vault PST files

     • Export your data from Google Vault into a PST file.
     • Select the PST file to migrate to Office 365. Locate the PST file from your computer, select and add it in EdbMails

       

   • Step 3: Select mailboxes

     • Select the mailboxes and folders from the left panel to migrate
     • Click ‘Migrate to Office 365’ to set up the connection with the target server.

       

   • Step 4: Connect to target Office 365 server

     • Select your preferred method for secure OAuth-based modern authentication. The default option, 'Auto Registration,' necessitates Global admin access. Alternatively, the'Manual Registration' method allows the use of either a Global admin account or any user account with full administrative privileges.

       

     • Next, select the desired migration option and proceed with the log in on the Microsoft sign-in page.

       

     • After logging in successfully, choose one of the options to load the mailboxes from the target Office 365 server. You can also load mailboxes using a CSV file.

       

   • Step 5: Map mailboxes

     • Select the required mailbox mapping option

       

     • EdbMails enhances the migration process with automated mailbox creation for Office 365, ensuring accurate mapping of mailboxes and folders automatically from the Google Vault to the target Office 365 mailboxes. This feature significantly accelerates migrations involving large volumes of mailboxes, reducing manual errors and ensuring an efficient, seamless transition to Office 365.

       

     • Click the ‘Folder and Item Filter’ button to set a filter for your migration. For instance, you can choose to migrate data only within a specific date range by applying a date filter. Additionally, you can exclude both standard and custom folders from the migration.

       

   • Step 6: Start Google Vault to Office 365 migration

     • Once the mailboxes are mapped, assign a job name and begin the migration. To access the detailed migration report, click the ‘View Log’ button, which presents a comprehensive summary of the migration process, including the number of emails, folders, and mailbox items successfully transferred.

       

5. Google Vault to Office 365 post-migration tasks

   • Step 1: Update the MX records to point to Office 365

     If you have not done this step previously, change the DNS records known as MX records to enable email and receive messages on the target Office 365 server. In addition, configure the Autodiscover record to allow Outlook to connect to the migrated mailboxes.

   • Step 2: Create a new Outlook profile for users in the new domain

     Configure the Outlook profile for each user in your domain if Outlook has problems connecting to Office 365 mailboxes.

6. Google Vault to Office 365 migration troubleshooting

     Refer to the knowledge base articles for solutions to common issues. For additional details on EdbMails PST to Office 365 migration, check the frequently asked questions or reach out to our customer support team.

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Additional resources:

• IceWarp to Office 365 migration
• Zimbra to Office 365 migration
• AOL Emails to Office 365 migration
• Zoho Mail to Office 365 migration
• GoDaddy to Office 365 migration
• ProtonMail to Office 365 migration
• cPanel to Office 365 migration