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Server to server Exchange migration software

EdbMails offers a comprehensive solution for Exchange server-to-server migration. Whether you're planning to upgrade your Exchange environment, consolidate multiple servers, or move to a new platform such as Office 365 or Exchange 2019, 2016, 2013, or 2007, EdbMails provides a user-friendly method for achieving a seamless Exchange server migration. With its robust features such as concurrent mailbox migration, incremental migration, automatic mailbox mapping, and automatic throttling management, EdbMails simplifies the complexities of server-to-server migration.

EdbMails allows you to migrate user mailboxes, public folders, shared mailboxes, and archive mailboxes from the source to the target environment. You can also migrate mailbox data from an On-Premises Exchange server to Office 365, Hosted Exchange servers, IMAP servers, and import PST to an Exchange server using EdbMails Exchange migration software.

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What is server to server Exchange migration?

A server-to-server Exchange migration is the process of moving email data, including mailboxes, calendars, contacts, and other resources, from one Microsoft Exchange server to another without using an intermediate client application or data export/import. This is commonly done when organizations need to upgrade their Exchange servers, consolidate multiple servers, or shift to a new environment, such as migrating from on-premises Exchange to Exchange Online in Office 365.

EdbMails stands out as the best application for performing server-to-server Exchange migrations, offering data migration security, simultaneous migration of multiple mailboxes, automatic mailbox mapping, incremental migrations, and more.

Challenges in server to server Exchange migration:

Server to server Exchange migration demands meticulous planning and attention to detail to achieve a successful migration. It's essential to address the specific challenges inherent in this process. Below, we outline the primary challenges associated with server to server Exchange migration:

Data Integrity: One of the primary challenges in server-to-server Exchange migration is ensuring the accuracy and consistency of data. Migrating emails, attachments, calendars, and contacts accurately, without any corruption, is crucial for maintaining data integrity.
Server Downtime: Minimizing server downtime is critical to keep business operations uninterrupted. It's essential to plan and execute the migration in a way that prevents any significant disruptions and productivity losses.
Mailbox Mapping: Accurately mapping source and target mailboxes can be especially challenging when dealing with a large number of mailboxes. Ensuring that each mailbox is correctly matched is essential to avoid data mix-ups.
Data Security and Compliance: Maintaining data security and adhering to regulatory compliance during the migration process is vital. It's crucial to protect sensitive information and ensure that no legal issues arise due to data mishandling.
Data Volume Management: Efficiently managing large volumes of data is necessary to prevent bottlenecks and ensure a smooth migration experience. Handling the data in a way that doesn't lead to slowdowns or data loss is a key concern.
Compatibility Issues: Addressing compatibility issues between the source and target systems is essential to avoid technical obstacles that can disrupt the migration process. Identifying and resolving these issues is crucial for a seamless migration.
Throttling Limitations: Dealing with Exchange server throttling limitations is a technical challenge. It may slow down data migration during migration, so careful management and optimization are needed to maintain a reasonable migration pace.
Coexistence Management: Managing coexistence between the old and new email systems during the migration phase is necessary to avoid conflicts and disruptions. Proper planning and coordination are crucial for a smooth migration.

EdbMails is the best software designed to meet the distinct challenges of server-to-server Exchange migration. It seamlessly migrates all Exchange server mailbox data, including emails, attachments, calendars, contacts, journals, and tasks, while giving utmost importance to data security and compliance. The tool efficiently handles data volume, resolves compatibility issues, and optimizes data migration speed with concurrent mailbox migration features. Additionally, it simplifies coexistence management by supporting single-hop migration between any two Exchange servers.

Exchange server to server migration scenarios:

EdbMails supports various Exchange migration scenarios. Notably, it allows migration between different Exchange servers, even in cases where they are situated within different Active Directory forests (Cross-forest migration). The software simplifies the process of migrating mailboxes from Exchange 2010 or newer versions directly to Exchange 2016 or 2019, eliminating the need for a double migration process, as seen when migrating from Exchange 2010 to Exchange 2019.

The following are the Exchange server to server migration scenarios supported by EdbMails:

Migrate On-Premises Exchange to Exchange: EdbMails supports the migration of mailboxes, public folders, and archive mailbox data between on-premises Exchange Servers. The software enables direct Exchange to Exchange migration, covering all Exchange versions from 2007 to 2019, ensuring smooth data migration to the target server.
Exchange to Office 365 migration: EdbMails simplifies the Exchange to Office 365 (Microsoft 365) migration. This eliminates the need for time-consuming PST export/import procedures or complex hybrid configurations when migrating organizational data to an Office 365 tenant.
Export Exchange mailboxes to PST: With EdbMails, Import PST to Exchange server: Importing PST files into Exchange Server is simple with EdbMails. You can migrate multiple PST files to the target on-premises Exchange server. The software exports PST files while preserving its original folder structure and ensuring data integrity and consistency without making any alterations to the source PST file data.
Migrate from Small Business Server 2011: EdbMails Exchange Migration simplifies the migration from Small Business Server to your desired Exchange server versions, including Exchange 2019, 2016, 2013, 2010, and 2007. It supports the migration of mailbox, public folder, and archive mailbox data directly from Small Business Server 2011 to the target Exchange server.
Migrate Exchange Public folders: EdbMails Exchange Migration tool facilitates the direct migration of Exchange public folders to another Exchange Server and Microsoft 365 Tenant without imposing any limitations. It ensures the accurate recreation of all items and folder structures on the target server, preserving the original Public folder layout.
Migrate from Hosted Exchange servers: Migrating from a third-party hosted Exchange server is simple with EdbMails. The software lets you migrate mailbox data from various hosted Exchange services, including Rackspace and GoDaddy, to an on-premises Exchange server. You can easily install the software on any Windows OS computer and establish a connection to your source server by utilizing the credentials of a single admin account. The application also allows you to migrate individual user mailboxes and all mailboxes using Full Access Permissions.
Cutover, staged, and hybrid Exchange migration: EdbMails Exchange migration software provides a range of migration strategies such as cutover, staged and migration in a hybrid environment. You can choose from cutover migration, which moves all data at once, staged migration, which divides data into manageable batches, and hybrid deployment, suitable for larger data volumes or when maintaining some mailboxes on-premises while migrating others to the cloud.
Cross Forest and Cross Domain Exchange migration: EdbMails simplifies cross-forest and cross-domain migrations within on-premises Exchange environments. Unlike native migration solutions, EdbMails provides a straightforward approach to migrating user mailbox data between different Active Directory forests. It eliminates the need for cmdlets or trust relationships, making cross-forest migration a simple process.

How to perform server to server Exchange migration using EdbMails?
EdbMails is an ideal solution for your server-to-server Exchange migration needs, supporting a wide range of migration scenarios, including cutover, staged, hybrid, cross-forest, cross-domain, and more. The following steps outline the process for directly migrating mailbox data from one Exchange server to another.
Step 1: Download and Install EdbMails Exchange server migration software
- Download application from the EdbMails website and install it on your computer
- Launch the application and choose between 'Login' by providing the relevant details or 'Start Your Free Trial'.
Note: When migrating standard folders like Inbox, Calendar, and Contacts from your source Exchange mailboxes, and these folders are set to a different language (e.g., French, where the 'Inbox' folder is named 'Boîte de réception'), a direct migration to the destination server may not automatically link to the 'Inbox' folder. To ensure accurate mapping with the corresponding target mailbox folders, click here.
Step 2: Select live Exchange migration as the migration option
Select the option 'Live Exchange Migration (Hosted, hybrid, on-premise and more..)' and proceed.

Step 3: Connect to the source Exchange server
In the 'Connect to Exchange server (Source)' window, you can choose your preferred connection option and method. For detailed information on the supported Exchange server connection methods by EdbMails, please click here.
EdbMails streamlines the migration process, enabling the migration of mailboxes, public folders, and archive mailboxes from the source Exchange server to the target.
Tip: EdbMails provides two connection options for Exchange. You can utilize the 'Default connection' method, specifying the Exchange server name and version, or opt for the 'Autodiscover Email' method, enabling direct login using user credentials.
If you've connected to the source Exchange server using a global admin account, you can set the necessary impersonation rights by clicking here.
Once you've successfully logged into your source Exchange server, EdbMails will automatically load the mailboxes. Additionally, you have the option to load mailboxes using a CSV file.
Step 4: Select the mailboxes and define the target connection
Within the migration window, choose the source Exchange mailboxes and folders.
Tip: Your first migration with EdbMails is a complete one (i.e. Full migration), while subsequent migrations from the same source to the target server are incremental. If you have duplicate emails in your source server, it's advisable to use the EdbMails Exchange Duplicate Remover tool to eliminate them before proceeding with the migration.
Click on 'Migrate to Live Exchange' to establish the connection with the target server.
Step 5 : Connect to target Exchange server
In the 'Connect to Exchange server (Destination)' window, select the connection option and method that best aligns with your needs. After you've logged in successfully, you can proceed to choose from the available methods for loading the mailboxes on the target Exchange server.
Step 6 : Map the source and target Exchange server mailboxes
EdbMails automates the mapping of mailboxes and folders between the source and target Exchange servers. This functionality proves especially helpful when migrating a significant number of mailboxes, ultimately saving you time in the process.
EdbMails facilitates the process of mapping mailboxes and folders between the source and target Exchange servers. This feature is particularly beneficial when dealing with a substantial volume of mailboxes, resulting in time savings during the migration.
Step 7: Start the Exchange migration
The completion of mailbox mapping, you can cross-check the count of migrated emails, folders, and mailbox items using EdbMails' log report. You will have the flexibility to pause and resume the operation according to your convenience. Once the migration is successfully done, EdbMails will display a message confirming the process's completion. It is advisable to log in to your target server to ensure the successful migration of various items like emails, calendars, and contacts.

Frequently Asked Questions

Does EdbMails support direct server to server Exchange migration?
Yes, EdbMails supports direct server to server Exchange migration. Whether you're planning a cutover, staged, hybrid, cross-forest, or cross-domain migration, EdbMails supports all Exchange migration scenarios.
What versions of Exchange does EdbMails support for migration?
EdbMails supports a wide range of Exchange server versions, including Exchange 2007, 2010, 2013, 2016, 2019 etc.
Can I migrate from on-premises Exchange to Office 365 using EdbMails?
Yes, EdbMails supports migrations from on-premises Exchange servers to Office 365, making it suitable for organizations migrating to the cloud.
Does EdbMails support cross-forest Exchange migration?
Yes, EdbMails supports cross-forest Exchange migration, allowing you to move mailboxes between different Active Directory forests.
What data can I migrate with EdbMails?
EdbMails enables the migration of a variety of data, including user mailboxes, public folders, archive mailboxes, and more, ensuring a comprehensive migration.
How does EdbMails avoid duplicate emails on the target server during migration?
EdbMails supports Incremental Migration. However, Click here to avoid duplicate items during migrations.
Is it possible to customize the migration process with EdbMails?
Yes, EdbMails offers customization options, including include and exclude filter options, date range filtering, and size limit control to tailor the migration to your specific requirements.
What type of reporting does EdbMails provide during the migration process?
EdbMails generates comprehensive text-based log reports, allowing you to monitor the progress of the migration and verify the number of migrated items.
Can I pause and resume the migration operation with EdbMails?
EdbMails provides the flexibility to pause and resume migration operations according to your preferences, ensuring no disruption to your workflow.
How can I confirm the successful completion of a migration with EdbMails?
Once the migration process is successfully completed, EdbMails will display a confirmation message. We recommend logging in to your target server to validate the migration of items, such as emails, calendars, and contacts.