Exchange to PST export
Exporting an Exchange mailbox to PST (Personal Storage Table) involves creating a backup of mailbox data, including emails, contacts, calendar items, and other content, in a single file format. This process is essential for several reasons: it provides a reliable backup to preserve important information against accidental deletion or data loss, facilitates archiving to meet compliance or organizational needs, simplifies migration to different email platforms by enabling easy data import, and helps manage mailbox size by removing older emails.
Traditional manual methods for exporting Exchange to PST, such as using Outlook or PowerShell scripts, can be complex and time-consuming. These approaches come with limitations, including potential data loss, extensive setup, and the inability to handle large mailboxes. In contrast, EdbMails Exchange software simplifies this process with a user-friendly interface and advanced features that allow for exporting directly from a live server. You can easily select specific mailboxes, folders, or items for export, ensuring that only necessary data is included in the PST file. EdbMails supports exporting from all Exchange server versions, including Exchange 2019, 2016, 2013, 2010, and 2007 making it a versatile choice for users looking to manage their mailbox exports efficiently.
EdbMails Exchange to PST export tool offers high performance with support for concurrent export operations, allowing multiple mailboxes to be exported simultaneously. This efficiency is further enhanced by its incremental export feature, which captures only new or modified items while preserving the original folder structure. Additionally, EdbMails includes a free PST viewer for previewing PST files without Outlook, along with a free PST merge tool for combining multiple PST files into one. This combination of features makes EdbMails a powerful solution for managing Exchange mailbox exports.
The following section demonstrates a comprehensive step-by-step guide to export Exchange mailbox to PST using EdbMails.
Prerequisites to export Exchange mailbox to PST
- Step 1: Set the impersonation rights to global admin user
If you are using a global admin account to connect to your source Exchange server, ensure to set impersonation rights.
- Step 2: Ensure that global admin has a non hidden mailbox
The administrator who is performing the export must have a non hidden mailbox on the source server.
- Step 3: Verify if you have a valid mailbox the Exchange server
Before you perform the export Exchange mailbox to PST operation, ensure that you have valid mailboxes for all your users in your organization.
- Step 4: Verify if you have a valid Public folder on Exchange
If you plan to export the Public folders to PST files, create and configure the Public folder mailboxes on the target server.
- Step 5: Install Microsoft Outlook on your computer
For exporting mailboxes to PST by using EdbMails, you need to have Microsoft Outlook installed on your computer. Install the latest applicable updates for MS Outlook and ensure that you have sufficient space on your computer to save the output PST file.
- Step 6: Create a new profile in Outlook for all users
For a successful PST export operation, you must create a new Outlook profile.
- Step 1: Set the impersonation rights to global admin user
Steps to export Exchange mailbox to PST using EdbMails
Step 1: Download and Install EdbMails Exchange to PST tool
- Download EdbMails and install the software on your source computer.
- Open the EdbMails application and click 'Login' with appropriate details or 'Start Your Free Trial'.
- Know more about system requirements for using EdbMails to export Exchange mailbox to PST.
- Step 2: Select the migration option as Live Exchange migration
Choose the migration option as ‘Live Exchange Migration’.
Step 3: Connect to source Exchange server
- In the ‘Connect to Exchange server (Source) window’, choose the required connection option
- Learn more about Exchange server connection methods available in EdbMails
- Using EdbMails, you can export mailboxes, public folders, and archive mailboxes from your Exchange server to Outlook PST files.
- Enter the details of your source Exchange server and then click the ‘Login’ button.
- After logging into your source Exchange server, select the option to load the mailboxes. EdbMails automatically loads Exchange server mailboxes. You can also choose to import mailboxes using a CSV file if you prefer
Step 4: Select the mailboxes and folders to export Exchange to PST
- EdbMails displays a list of mailboxes / folders in a tree view in the left pane of the main migration window.
- Choose the mailboxes you wish to export.
- Select ‘Export to Outlook PST’
- Click ‘Folder and Item Filter’ button to customize export operation
EdbMails offers a range of additional options to customize the Exchange to PST export process:
- Date filter : Export only the emails within a specified date range.
- Size filter : Skip emails larger than a defined size during the export operation.
- Split PST : If your Exchange mailboxes are large, you can split the output PST files to the desired size.
Enter the export job name and select the folder to store the PST file on your computer drive.
Step 5: Start Exchange to PST export operation
- Proceed with the export method. The initial export is always full export. The subsequent export operations are incremental. That is, the software exports only the new or modified items that are not considered in the previous export operation.
- EdbMails supports incremental export features, however, refer to the guidance to avoid duplicates during subsequent export operations.
- After the export operation is complete, EdbMails displays a success message. Click the ‘View Log’ button to access the export operation report. Finally, open the PST file in Outlook to review and validate the exported items.
Advantages of using EdbMails to export Exchange mailbox to PST
- EdbMails allows the individual and bulk export of multiple PST files from your Exchange servers.
- During the export process, you have the option to split the output PST file into smaller, more manageable sizes.
- EdbMails includes a free PST viewer compatible with both ANSI and Unicode PST files.
- EdbMails features a free PST merge tool, allowing you to merge multiple PST files into one.
- With the incremental export feature, only newly added items from the same mailbox are migrated, improving efficiency.
- Export to Outlook PST without any limitations on mailbox or mail item sizes.
- Effortlessly backup your Exchange server mailboxes without needing to rely on manual methods or retention policies.
