Create Exchange Public Folders and assign to user mailboxes

Steps to create Public Folder in Exchange 2013/2016/2019

The below steps describe the process of creating a public folder in your Exchange server and assigning it to a user mailbox

1. To access the classic Exchange admin center, simply use your domain admin account to log in. If you are directly accessing Exchange Server, enter the address https://localhost/ecp in your web browser.
2. From the left panel, select the ‘Public folders’ tab

   

3. Navigate to the 'Public folder mailboxes' tab and click the '+ Add a public folder mailbox' button

   

4. Specify a name to the Public folder mailbox and click the ‘Add’ button.

   

5. Close the window and navigate to the ‘Public folders’ tab and click 'Root permissions'

   

6. Click the ‘+ Add permissions’ button

   

7. Find the administrator account and select

   

8. Set the permission level as ‘Owner’ and set the other required permissions

   

9. Save the changes

   

10. To configure permissions for subfolders, locate and click on the link as shown in the below screenshot. Download the script and execute it to apply the desired modifications across the entire folder hierarchy.

    

Refer to this Microsoft article to learn more about managing your public folders.

Steps to assign Public Folders to mailboxes in Exchange Server 2010

To assign public folders to mailboxes in Exchange Server 2010

1. Go to 'Start' > 'Run' and type: ADSIEdit.msc and then click 'Action' in the menu bar and click 'Connect to'
2. In the ‘Connection Point’ group box, click 'Select a well known Naming Context' and select 'Configuration' option from the drop-down menu and click the 'Ok' button.

   

3. Click the 'Configuration' in the left pane and navigate to ‘CN=Folder Hierarchies’
   • CN=Configuration,DC=<Your_Domain_Name>,DC=<Domain>
     • CN=Services
       • CN=Microsoft Exchange
         • CN=<Organization_Name>
           • CN=Administrative Groups
             • CN=Exchange Administrative Group (FYDIBOHF23SPDLT)

   and click the ‘CN=Folder Hierarchies’

   

Add full control over public folders to the user

Right click on the 'CN=Public Folders' and select 'Properties' option. In the 'Security' tab check if the user to whom you want to give the full control over public folders is listed under Group or user name. If not, click 'Add', type the name of the user and click the 'Check Names'. Once the correct name is found and displayed, click the 'OK' button.

Select the user and in the Allow column select the checkbox for ‘Full control’. Click the 'OK' button to confirm.

This user account will now have full access rights to the root Public Folders in Exchange Server 2010.