Liquid Web to Office 365 migration

Liquid Web is a leading managed cloud and web hosting provider, offering a wide array of services including dedicated servers, cloud VPS hosting, WordPress and enterprise hosting, along with storage and backup solutions. Their email hosting plans include Standard and Plus options (the Plus plan requires a Liquid Web hosting plan), as well as independent Microsoft Exchange mailboxes. With Liquid Web’s managed services, all server maintenance is taken care of, allowing you to access and manage your emails seamlessly from anywhere. Notable features include POP/IMAP support, webmail access, email archiving, robust spam and virus protection, Outlook compatibility, chat support, 25 GB of mailbox storage, and support for attachments up to 50 MB.

While Liquid Web’s email hosting services meet basic email requirements, they lack the advanced collaboration and productivity features offered by Office 365. Office 365 provides extensive app integrations, a 50GB mailbox with in-place archives and shared mailboxes, as well as powerful tools like SharePoint, Teams, and the full suite of Microsoft Office apps. Because of these added benefits, more businesses are opting to migrate their email data to Office 365 for enhanced functionality and collaboration.

EdbMails IMAP migration tool is a Microsoft partnered software that can help you migrate emails from Liquid Web to Office 365. The tool offers several key features that address the challenges of Liquid Web to Office 365 migration. With advanced filtering options, you can selectively migrate specific email folders or filter emails by date range, subject, and attachments, ensuring only relevant data is transferred. It also ensures compliance with data retention policies by offering options to retain or delete specific data during migration, meeting both internal and regulatory requirements. The tool supports authentication on the Microsoft sign-in page for added safety. Additionally, automated mapping simplifies the migration by automatically mapping user mailboxes between Liquid Web and Office 365, eliminating manual configurations and reducing the risk of errors, ensuring a smooth and efficient transition.

1. Liquid Web to Office 365 migration planning

   Before beginning your Liquid Web to Office 365 migration, it's essential to create a detailed plan to ensure the safety of your data. A well-thought-out plan helps save time and provides a clear roadmap for the entire process. Below is a checklist of key considerations to help guide your migration.

   1. Ensure that you have administrator access to both Liquid Web and Office 365 accounts.
   2. Keep your Liquid Web email's IMAP connection information handy.
   3. Before beginning the migration, make a complete backup of all your mailboxes.
   4. Make a list of what you want to migrate and what you want to leave behind.
   5. Remove unwanted and unnecessary mailboxes from the source.
   6. Request that your users save or export large attachments to their local storage.
   7. Consider whether you want to keep the Liquid Web domain or get a custom domain for your email.
   8. Communicate all of these changes to your end users, stakeholders and keep them updated.
   9. Perform a pilot migration to ensure everything works as expected.
   10. After you complete the migration, allow enough time for testing and verification.
   11. Add the MX records on Office 365 and configure Outlook for all users.

2. Pre migration activities for Liquid Web to Office 365 migration

   1. Create a list of users in a CSV file, which you want to migrate from Liquid Web.
   2. Find the name of your source email server from an email client
   3. Purchase a suitable Office 365 licensing plan. You can also sign up for a 30 day free trial and decide to go with a suitable one later. Compare Office 365 business plans and Compare Office 365 enterprise plans
   4. Create Office 365 mailboxes and assign licenses to them

       Add users and assign licenses to Office 365 users

       Assign Microsoft 365 licenses to user accounts

   5. If you plan to migrate your mailboxes to Office 365 Public folders, ensure that you create and configure the Public folder mailboxes on the target server.

       Create Office 365 Public folder and assign mailbox user

   6. Similarly, if you want to migrate mailboxes to Office 365 In-Place archive, enable them from the admin center.

       Steps to enable archive mailbox in Microsoft 365

   7. If you have a custom email domain from the source which you want to retain and receive emails to, you must add and verify the domain on Office 365.

       Steps to add a custom domain to Office 365 and steps to add DNS records to connect your domain.

   8. Configure Office 365 to send and receive large messages.

       Follow the steps to increase the message size on Office 365 to 150MB. See message size limits on Office 365 for more information.

3. Steps to migrate from Liquid Web to Office 365 with EdbMails

   • Step 1: Download and Install EdbMails migration software

     • Download EdbMails and install the application on any computer operating on.

       

     • Launch the application and click 'Login' or 'Start Your Free Trial'.

       

     • Select the option ‘IMAP (Gmail, Outlook & more) Migration’.

       

     • Select ‘IMAP to Office 365 Migration’.

       

     • Use the default job name or select ‘New Job’ to customize the name.

       

   • Step 2: Connect to source Liquid Web server

     • To migrate a single user account, choose ‘Single User / Account Migration.’ Next, select the desired protocol, like ‘Connect to IMAP’ or ‘Connect to POP3,’ and click ‘Next’ to move forward.

       

     • In the EdbMails IMAP connection interface, enter the connection details and user credentials as shown. EdbMails is a secure application that does not save any login data.
     • Hostname: secure.emailsrvr.com (If you’re using the Business email)
     • Port Number: 993 with SSL/TLS selected (For secure IMAP connection)
     • Email address and password associated with your account.
     • Click the ‘Login’ button.

       

     • To migrate multiple mailboxes from Liquid Web to Office 365, select the option ‘Multiple (Bulk) Users/Accounts Migration’and click ‘Next’.

       

     • Click on ‘Download Sample CSV File’ to obtain a preformatted template. Use this file to enter the required mailbox information, including email addresses, server hostnames, ports, and login credentials. This file will be used to configure and initiate the bulk mailbox migration.

       

     • Modify the CSV file with the required details such as email address, password, host name and port number in the CSV file and save the changes.

       

     • Once you've made the necessary changes to the CSV file, save and close it.
     • Then, click on the 'Browse CSV File' button, find your updated file, select it, and open it to continue.

       

   • Step 3: Select source Liquid Web server mailboxes

     • Select the mailboxes or specific folders you want to migrate, then click ‘Next’ to proceed with the migration process.

       

   • Step 4: Connect to target Office 365 server

     • Click the ‘Add New Connection’ button to establish a new connection to the target Office 365. To use the previous connection, select it from the connection list and click the ‘Connect to Existing’ button to proceed.

       

     • Select the required connection options and click the ‘Next’ button.

       

     • Select the authentication method and click the ‘Login’ button to continue.
     • Choose your preferred method for secure OAuth-based authentication. The recommended ‘Auto Registration’ option simplifies setup and requires Global Admin rights to configure permissions automatically. For more control, you can opt for ‘Manual Registration’, which works with either a Global Admin or any user account that has full mailbox access. Once you've made your selection, click the ‘Login’ button to proceed.

       

     • Authenticate on Microsoft sign-in page.

       

     • Click the ‘Next’ button to continue.

       

   • Step 5: Liquid Web to Office 365 mailboxes mapping

     • Select the mapping option that best aligns with your requirements.

       

     • You can choose to let EdbMails automatically create mailboxes in Office 365 and map them between the source and target servers. This feature is especially useful for large-scale migrations, saving time, reducing manual effort.

       

   • Step 6: Start Liquid Web to Office 365 migration

     • After mapping the mailboxes, click the ‘Start Migration’ button to initiate the migration process.

       

     • Click the ‘View Log’ button to view the migration report, which includes mapping details and the total count of migrated emails.

       

     • Login to your target server and verify the migrated items.

4. Liquid Web to Office 365 post-migration tasks

   • Step 1: Update the MX records to point to Office 365

     If you have not done this step previously, change the DNS records known as MX records to enable email and receive messages on the target Office 365 server. In addition, configure the Autodiscover record to allow Outlook to connect to the migrated mailboxes.

   • Step 2: Create a new Outlook profile for users in the new domain

     Configure the Outlook profile for each user in your domain if Outlook has problems connecting to Office 365 mailboxes.

5. Liquid Web to Office 365 migration troubleshooting

     For common migration issues, check the knowledge base articles. For more information on EdbMails IMAP migration, visit the frequently asked questions (FAQs) section or contact our technical support team.

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Additional resources:

• Barracuda to Office 365 migration
• AWS Workmail to Office 365 migration
• 123 Reg to Office 365 migration
• Bluehost to Office 365 migration
• Dovecot to Office 365 migration
• hMailServer to Office 365 migration
• BigRock to Office 365 migration