123 Reg to Office 365 migration
Migrating from 123 Reg’s email service to Microsoft 365 (formerly Office 365) is a strategic upgrade for organizations seeking a robust, scalable, and feature-rich communication platform. While 123 Reg, a leading UK-based domain registrar, offers basic email hosting tied to custom domain names, it lacks the advanced capabilities required by growing businesses.
Microsoft 365, on the other hand, delivers a comprehensive suite of productivity tools including Outlook, Teams, OneDrive, and SharePoint along with enterprise grade security, compliance, and collaboration features. These enhancements make Microsoft 365 an ideal solution for businesses that require more than just standard email functionality. With improved reliability, seamless integration, and powerful email management, the transition from 123 Reg to Microsoft 365 ensures greater efficiency, flexibility, and long-term value.
Migrating email from 123 Reg to Office 365 can present several technical challenges that must be addressed to ensure a smooth transition. Mailbox size limitations may arise, particularly if the source accounts contain large attachments or extensive archived data. Configuring custom domains and updating DNS records for Office 365 also requires precision, as missteps can result in delivery issues or service interruptions. Furthermore, transitioning from protocols like POP3 or IMAP involves handling diverse email formats and ensuring complete data integrity during the migration making proper planning and the right tools essential for a successful outcome.
EdbMails IMAP migration is a Microsoft-partnered software that provides a direct and seamless migration from 123 Reg’s IMAP server to Office 365. The application ensures that all emails, folders, and metadata are accurately transferred while addressing key migration challenges. EdbMails’ delta migration feature ensures only new or modified items are migrated after the initial sync, saving time and preventing duplicates. With advanced filtering options, you can control the migration by filtering emails by date, subject, or folder, ensuring you migrate only the data you need. Its automated mailbox mapping eliminates manual errors, accurately aligning mailboxes from 123 Reg to Office 365, while its step-by-step wizard guides you through the entire process. This comprehensive solution ensures a smooth, reliable, and efficient migration to Office 365, even for non-technical users, minimizing disruption and maximizing productivity.
User Query
"We purchased a web host and email together from 123 Reg and now want to migrate only our email to Office 365 while retaining the web host. We also have the requirement that the email domain remain 123 Reg while receiving emails in our Office 365 account. In other words, how do we keep the same email domain name as 123 Reg email? Thank you for any input."
123 Reg to Office 365 migration planning
Before you start to migrate email from 123 Reg to Office 365, you must first create a detailed plan outlining how you intend to carry out the operation. Ensure that you have taken care of the following items in the checklist
- Identify and document all items you intend to migrate, including emails, contacts, calendars, attachments, and folder structures, to ensure a complete and organized transition.
- Make sure you have administrator access to both the source and the target.
- Inform your users about the change ahead of time and ask them to back up their data.
- Make sure to have the 123 Reg IMAP server connection details, including the server address, port number, and login credentials.
- Prepare a CSV file with a list of user mailboxes to migrate and verify the format.
- Add your existing email to Outlook and create a PST backup file of all your emails.
- Perform a test migration to ensure that everything works as expected.
123 Reg to Office 365 migration prerequisites
- Find the IMAP server name of your 123 Reg server. You can find this information from your server’s dashboard settings or by connecting your email system to Outlook.
- Have the users email address, passwords, IMAP hostname and port number.
- Create mailboxes on your target Office 365 server. You can choose the option to automatically create target mailboxes in EdbMails. If you prefer to create them manually, refer to the links below.
- If you have a custom email domain from your hosting provider to which you want to migrate and receive emails, you must add and verify the domain on Office 365.
Steps to add a custom domain to Office 365 and Steps to add DNS records to connect your domain.
- Configure Office 365 to send and receive large messages.
Follow the steps to increase the message size on Office 365 to 150MB and see tips to optimize IMAP migration to Exchange online.
Steps to migrate email from 123 Reg to Office 365
Step 1: Download and Install EdbMails software
- Download and install EdbMails on your computer.
- Launch the application and sign in with your email and password if you already have an account. If not, click on the ‘Start Your Free Trial’ button to begin using the application without immediate registration.
- Select the option ‘IMAP (Gmail, Outlook & more) Migration’.
- Select ‘IMAP to Office 365 Migration’.
- You can proceed with the default job name, or click on ‘New Job’ to assign a custom name based on your migration preferences.
- Download and install EdbMails on your computer.
Step 2: Connect to source 123 Reg server
- To migrate a single mailbox from your 123 Reg account, choose the ‘Single User / Account Migration’ option and click ‘Next’ to proceed with the connection setup.
- Obtain the required connection parameters from your 123 Reg mail server and enter them into the EdbMails IMAP configuration screen. Ensure that the hostname, port number, and authentication credentials are correctly specified to establish a secure and successful connection.
IMAP Host Name: imap.123-reg.co.uk
Port: 993 with SSL/TLS enabled for a secure connection
Enter your email credentials to establish the connection. EdbMails ensures a secure migration by not storing any login details and supports modern OAuth 2.0 authentication for connecting to Office 365.
- Next, click the ‘Login’ button.
- To migrate multiple mailboxes from your 123 Reg account, select the ‘Multiple (Bulk) Users / Accounts Migration’ option and click ‘Next’ to continue with the bulk migration setup.
- Click ‘Download Sample CSV File’.
- Open the CSV file and fill in the necessary details, including the email address, password, server hostname, and port number for each mailbox. After completing the entries, save the file to proceed with the migration.
- Once you've finished updating the CSV file with the required information, save and close it.
- Then, click the 'Browse CSV File' button, navigate to the saved file, select it, and open it to continue with the migration setup.
- To migrate a single mailbox from your 123 Reg account, choose the ‘Single User / Account Migration’ option and click ‘Next’ to proceed with the connection setup.
Step 3: Select source 123 Reg mailboxes to migrate
- Select the mailboxes or individual folders you want to migrate from 123 Reg, then click ‘Next’ to proceed with the migration process.
- Select the mailboxes or individual folders you want to migrate from 123 Reg, then click ‘Next’ to proceed with the migration process.
Step 4: Connect to target Office 365 server
- Click the ‘Add New Connection’ button to establish a new connection to the target Office 365. To use the previous connection, select it from the connection list and click the ‘Connect to Existing’ button to proceed.
- Select the appropriate connection settings and click ‘Next’ to proceed with the setup.
- Select your desired secure authentication method for Office 365 and click the ‘Login’ button to proceed.
- Authenticate on Microsoft sign-in page.
- After successfully logging into your target Office 365 account, you will be presented with an option to load mailboxes. EdbMails will automatically display the available mailboxes. However, due to Microsoft API limitations, only up to 100 mailboxes may be visible. If you have more than 100 mailboxes, select the ‘Load Mailboxes using .CSV file’ option for a more efficient migration process.
- Click the ‘Add New Connection’ button to establish a new connection to the target Office 365. To use the previous connection, select it from the connection list and click the ‘Connect to Existing’ button to proceed.
Step 5: 123 Reg to Office 365 mailboxes mapping
- Choose your preferred method to map the source mailboxes and folders to their corresponding mailboxes and folders in the target Office 365 account. This ensures that the migration is accurate and all data is transferred to the correct locations.
- EdbMails simplifies the migration process with automated mailbox creation for Office 365, ensuring precise mapping of mailboxes and folders from the source IMAP server automatically. This feature is crucial for large-scale migrations, optimizing the workflow and ensuring a seamless transfer to Office 365 without manual intervention.
- Choose your preferred method to map the source mailboxes and folders to their corresponding mailboxes and folders in the target Office 365 account. This ensures that the migration is accurate and all data is transferred to the correct locations.
Step 6: Start 123 Reg to Office 365 migration
- Review and confirm the mailbox mapping to ensure accuracy, then click the ‘Start Migration’ button to initiate the migration process to Office 365.
- Click the ‘View Logs’ button to access the comprehensive migration report. This report includes detailed insights such as mailbox mapping, migration summary, and the total number of items migrated for each mailbox and folder.
- Review and confirm the mailbox mapping to ensure accuracy, then click the ‘Start Migration’ button to initiate the migration process to Office 365.
123 Reg to Office 365 post migration tasks
Step 1: Update the MX records to point to Office 365
If you have not done this step previously, change the DNS records known as MX records to enable email and receive messages on the target Office 365 server. In addition, configure the Autodiscover record to allow Outlook to connect to the migrated mailboxes.
Step 2: Create a new Outlook profile for users in the new domain
Configure the Outlook profile for each user in your domain if Outlook has problems connecting to Office 365 mailboxes.
123 Reg to Office 365 migration troubleshooting
Refer to the knowledge base articles for solutions to common issues. For additional details on EdbMails IMAP migration, check the frequently asked questions or reach out to our customer support team.
Benefits of EdbMails for 123 Reg to Office 365 Migration
- Easy to use software interface
Security is a top priority during email migration, and EdbMails addresses this with enterprise-grade protection. The software is developed using the latest security standards and protocols, ensuring end-to-end encryption and secure authentication throughout the migration process. Its intuitive and professionally designed interface further enhances user confidence, offering a reliable and secure environment with no risk of data exposure or unauthorized access.
- Bulk mailbox transfer
With the help of EdbMails 123 Reg mail migrator, you can migrate multiple 123 Reg server mailboxes. By loading multiple mailboxes, you may save spending unnecessary time and effort loading individual files.
- Migrate selected items with additional filter options
EdbMails provides a number of advantages that other programmes that make similar claims to being the best never provide. The app offers the most effective method for strategically moving mailbox items. These filter options make it simple to migrate emails according to many criteria, like subject, email address, date and time range, etc.
- Maintain folder hierarchy & email properties
EdbMails ensures complete preservation of all email properties during the migration process. It accurately retains attachments, subject lines, sender and recipient details, internet header information, inline images, hyperlinks, and other essential elements. Additionally, the software maintains the original folder hierarchy of your 123 Reg mailboxes, ensuring a seamless and organized transition to Office 365 without any data loss or structural changes.
- Unwavering customer support
EdbMails 123 Reg to office 365 migration tool is trustworthy and safe, offers free assistance throughout migration, is completely scalable, and is flexible enough to handle all of your migration needs. For any migration assistance, our migration specialists can offer free 24/7 services to guarantee your migration proceeds as planned.
