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Export IMAP to PST

Organizations often rely on email systems like Gmail, Zimbra, or Yahoo, which use IMAP to manage mailboxes. While IMAP is handy for syncing emails across devices, it falls short in areas like backing up calendars and contacts or controlling mailbox size. To tackle this, many turn to exporting mailboxes to PST files—a format Outlook loves—for backups, offline access, or long-term storage. But it’s not all smooth sailing: exporting can lead to lost data, jumbled folder layouts, or slowdowns when handling huge email troves. That’s where dependable tools come in, ensuring the process is seamless and your data stays intact.

EdbMails IMAP Migration software a straightforward solution for pulling emails, attachments, and folders from IMAP servers into neat PST files. Its advanced filtering options provide granular control, allowing exports based on date range, subject, or sender for precise data management. The free PST split and merge features help manage large mailboxes by automatically segmenting PST files. The software also offers a preview of mailbox folders, ensuring the export process is tailored to your needs.

Export IMAP to PST

Prerequisites to export IMAP to PST
- Make sure you have your IMAP server hostname, port number, email address, and password ready.
  see how to find IMAP server hostname.
- To export multiple users, download the sample CSV file from the EdbMails application and update the details such as IMAP server hostname, port number, email address, and password, for each user's mailbox you wish to export.
- If you're connecting to Gmail, create an app password and use it in place of password.
- To export IMAP to PST with EdbMails, you need to have Microsoft Outlook installed on your computer. Install the latest applicable updates for MS Outlook ensure that you have sufficient space on your computer to save the output PST file.
- For a successful IMAP to PST export operation, ensure to create an Outlook profile.
  See how to create an Outlook profile
Steps to export IMAP to PST using EdbMails
- Step 1: Download and install EdbMails IMAP migration software
  - Download EdbMails installer file (EdbMailsSetup.exe) from the official website.
  - Double-click the file to launch the installation.
  - Complete the process by following the instructions displayed on-screen.
  - Launch the application and click the 'Login' button by entering the email address and password or click the 'Start Your Free Trial' button.
    See the complete list of system requirements for IMAP to PST migration.
  - Select the option ‘IMAP (Gmail, Outlook & more) Migration’
  - Select ‘IMAP to PST Export’.
  - Use the default job name, or click 'New Job' to modify it and continue.
  - Click the ‘Browse’ button.
  - Select a location to save the exported PST files on your computer. Ensure that you have enough free disk space for storage.
- Step 2: Connect to source IMAP server
  - To connect a single user account, select ‘Single User / Account Migration’ Then, choose the required protocol, such as ‘Connect to IMAP Server’ or ‘Connect to POP3 Server’ and click ‘Next’ to proceed.
  - Select the appropriate IMAP host name from the list or enter it manually. Then, provide the email address and password. To connect to a Gmail account, ensure you create an app password and use it as the password.
  - Click the ‘Login’ button.
  - Once the mailbox is loaded, click ‘Next’ to proceed.
  - For migrating multiple mailboxes, select ‘Multiple (Bulk) Users/Accounts Migration' and click ‘Next’.
  - Click ‘Download Sample CSV File’
  - Modify the CSV file with the required details such as email address, password, host name and port number and save the changes.
  - Close the CSV file, click the 'Browse CSV File' button , select the modified CSV file .
  - Verify the mailboxes, and click 'Next'.
    Refer to the EdbMails detailed steps on connecting to single and multiple users during IMAP migration.
- Step 3: Select source IMAP mailboxes
  - Select the mailbox / folders to migrate, then click ‘Next’.
  - Verify the mailbox/folders and ensure ‘Action’ is set to ‘Export’
- Step 4: Start IMAP to PST Export operation
  - Click the ‘Start Export’ button.
  - Click the ‘View Log’ button to access the IMAP Export operation report, which provides a detailed summary of the export process, including the total number of items exported and the count of items exported from each folder.

Advantages of EdbMails to export IMAP to PST

EdbMails is an all-in-one tool that supports backup IMAP to Outlook PST and also import PST to IMAP effortlessly.
Support for all IMAP servers such as Outlook Gmail / G Suite, Office 365, Exchange, IceWarp, Zoho, Zimbra, Rackspace, cPanel, Plesk, Dovecot, and many more.
You can export single or multiple PST files in bulk from IMAP servers
EdbMails offers a free PST file viewer, allowing you to easily view PST file data.
EdbMails has a free PST file viewer that you can use to view both ANSI and Unicode PST files.
EdbMails free PST merge tool can combine multiple PST files into a single file.
Export to Outlook PST without any size limitations for mailbox or mail items.
During the export operation, EdbMails maintains the folder hierarchy of the folders and emails, ensuring that your data is consistent.