Prerequisites to export IMAP to PST
- Step 1: Set the impersonation rights for the Global Admin
First, ensure that you set the impersonation rights for the Global Admin account on the IMAP server.
- Step 2: Ensure that global admin has a non hidden mailbox
The administrator who is performing the export must have a non hidden mailbox on the source server.
- Step 3: Verify if you have a valid mailbox the IMAP server
Before you backup IMAP to PST, ensure that you have valid mailboxes for all your users in your organization.
- Step 4: Install Microsoft Outlook on your computer
For converting IMAP to PST with EdbMails, you need to have Microsoft Outlook installed on your computer. Install the latest applicable updates for MS Outlook and ensure that you have sufficient space on your computer to save the output PST file.
- Step 5: Create a new profile in Outlook for all users
For a successful PST export operation, you must create a new Outlook profile. See how to create an Outlook profile for a single user and create an Outlook profile for all users in a domain.
How to backup IMAP email to PST?
You can use EdbMails IMAP migration tool to export all your emails from IMAP to PST. The following steps describe the export operation.
Step 1: Download EdbMails IMAP migration software setup
- Download EdbMails and install the application on the source computer.
- Launch the application and click ‘Login’ or ‘Start Your Free Trial’.
- Select the migration technique as ‘IMAP migration (All IMAP clients, Gmail, G Suite & more…)’
See a detailed list of EdbMails system requirements for IMAP migration and export.
Step 2: Connect to the source IMAP server by entering your credentials
- In the IMAP/POP3 Server Login select ‘Single Server’ or ‘Multiple Server’ depending on your requirements.
- If you have multiple mailboxes whose emails you would like to export to PST, select the multiple server option.
- Enter the IMAP server host name, account credentials, port number to retrieve the mailboxes and emails.
With EdbMails, you can export mailboxes, public folders, and archive mailboxes from the source IMAP to PST.
Step 3: Select the mailboxes and folders to export to PST
- EdbMails displays a list of mailboxes from the source IMAP server.
- Select the mailboxes and folders that you want to export.
- Click ‘Export to Outlook PST’ and map the mailboxes from the IMAP server.
Tip: EdbMails provides the following additional options to help you customize the export operation based on a Date and other mailbox rules.
- Additional Include and Exclude Filter Options and migration settings for mailboxes.
- Filter emails by Date: Export to PST by applying the Date filter
- Filter emails by Size: Exclude emails from migration larger than a specified size.
- Split the target PST file upon reaching the user-defined size.
Add a label to your export job for identification and specify a location to save the PST file. You can view all the labels by clicking View Log that contains the mailbox mapping details of the previous operation.
- Step 4: Start the email export operation from IMAP to PST
Select the location on your computer where you want to save the PST files. Start the IMAP to PST export and monitor the operation. You also can pause and resume the export.
- Step 5: Import the PST file into Outlook and verify the export
After EdbMails finishes the operation, you can verify the number of items, folders and mailboxes with the log report. Finally, open the PST file in Outlook to view and verify the output file.
Advantages of using EdbMails for IMAP to PST export
- EdbMails is an all-in-one tool that can not only backup IMAP to Outlook PST, but it can also help you import PST to IMAP effortlessly.
- Support for all major IMAP servers such as Gmail, G Suite, Office 365, Exchange, IceWarp, Zoho, Zimbra, Rackspace, cPanel, Plesk, Dovecot, and many more.
- Migrate single or multiple PST files in bulk to Office 365 and Exchange.
- EdbMails provides the option to split the output PST file into manageable size during the export operation.
- EdbMails has a free PST file viewer that you can use to view both ANSI and Unicode PST files.
- EdbMails free PST merge tool can combine multiple PST files into a single file.
- Export to Outlook PST without mailbox or mail items size limits.
- During the export operation, EdbMails maintains the folder hierarchy of the folders and emails, ensuring that your data is consistent.
