Enterprise Vault to Office 365 migration

Veritas Enterprise Vault, a long-standing enterprise information archiving platform, has been instrumental in helping organizations archive Microsoft Exchange, SharePoint, files, and emails for eDiscovery, legal, and compliance purposes. Initially, it provided critical solutions to businesses needing robust data archiving. However, with the evolution of modern technologies, Enterprise Vault is now often viewed as supplementary, particularly by organizations seeking a unified solution. Microsoft 365 users, for example, increasingly see Enterprise Vault as outdated, given that Office 365 offers built-in archiving and eDiscovery features. Additionally, Enterprise Vault's archives, typically stored on-premises or in cloud services like AWS or Azure, introduce extra management overhead.

EdbMails PST migration tool is a trusted Microsoft partner for migrating PST archives from Enterprise Vault to Office 365, equipped with advanced features designed for efficiency and security. Its granular control option enables users to precisely select and migrate only the necessary data, ensuring a tailored migration process. EdbMails also supports multilingual environments, making it highly adaptable for organizations with diverse language requirements. The platform employs secure authentication protocols such as OAuth 2.0 and TLS encryption, ensuring robust protection of data throughout the migration. Additionally, EdbMails delivers significant cost savings, with pricing up to 50% lower than competitors, making it an affordable yet powerful option for businesses looking to modernize their archive management without compromising on quality or security.

1. Enterprise Vault to Office 365 migration plan

   Planning is one of the most important steps before you begin the Enterprise Vault to Office 365 migration. Here is a checklist of points to consider before you migrate.

   • Determine the size of the data and the number of mailboxes you want to migrate.
   • Make a list of all the data and permissions from the Enterprise Vault that you want to transfer.
   • Create appropriate user mailboxes on Office 365 and assign licenses to them.
   • Ensure you have enough network capacity and bandwidth to migrate.
   • Communicate the migration plan and flow to your end users.

2. Enterprise Vault migration to Office 365 prerequisites

   1. Create Office 365 mailboxes and assign licenses to them

       Add users and assign licenses to Office 365 users

       Assign Microsoft 365 licenses to user accounts

   2. If you plan to migrate the Enterprise Vault archive to Office 365 Public folders, ensure that you create and configure the Public folder mailboxes on the target server.

       Create Office 365 Public folder and assign mailbox user

   3. Similarly, if you want to migrate to the Office 365 In-Place archive, enable them from the admin center.

       Steps to enable archive mailbox in Microsoft 365.

   4. If you have a custom email domain from the source which you want to retain and receive emails to, you must add and verify the domain on Office 365.

       Steps to add a custom domain to Office 365 and Steps to add DNS records to connect your domain.

   5. Configure Office 365 to send and receive large messages.

       Follow the steps to increase the message size on Office 365 to 150MB. See message size limits on Office 365 for more information.

3. Steps to migrate Enterprise Vault to Office 365 with EdbMails

   • Step 1: Download and Install EdbMails software

     • Download and install the EdbMails application on your Windows computer.
     • Launch the application and click 'Login' or 'Start Your Free Trial' to log in.

        Know more details on EdbMails system requirements for PST to Office 365 migration.

       

     • Select the migration technique as ‘Outlook PST Recovery. PST to Office 365. PST to Exchange’ in the main window.

       

   • Step 2: Browse and open Enterprise Vault PST files

     • Export your data from Enterprise Vault into a PST file.
     • Select the PST file to migrate to Office 365. Locate the PST file from your computer, select and add it in EdbMails

       

   • Step 3: Select mailboxes

     • Select the mailboxes and folders you want to migrate from the left panel.
     • Click ‘Migrate to Office 365’ to set up the connection with the target server.

       

   • Step 4: Connect to target Office 365 server

     • Choose your preferred method for secure OAuth-based modern authentication. The default option, ‘Auto Registration’, requires Global admin access. Alternatively, you can use the Manual Registration method, which works with either a Global admin account or any user account with full administrative privileges.

       

     • Next, choose the migration option and log in through the Microsoft sign-in page.

       

     • After logging in successfully, choose one of the options to load the mailboxes from the target Office 365 server. You can also load mailboxes using a CSV file.

       

   • Step 5: Map mailboxes

     • Choose the desired mailbox mapping option.

       

     • EdbMails enhances the migration process with automated mailbox creation for Office 365, ensuring accurate mapping of mailboxes and folders automatically from the Enterprise Vault to the target Office 365 mailboxes. This feature significantly accelerates migrations involving large volumes of mailboxes, reducing manual errors and ensuring an efficient, seamless transition to Office 365.

       

     • Click the ‘Folder and Item Filter’ button to set a filter for your migration. For instance, you can choose to migrate data only within a specific date range by applying a date filter. Additionally, you can exclude both standard and custom folders from the migration.

       

   • Step 6: Start Enterprise Vault to Office 365 migration

     • After mapping the mailboxes, assign a job name and start the migration. To view the detailed migration report, click the 'View Log' button, which shows a summary of the migration, including the number of emails, folders, and mailbox items transferred successfully.

       

4. Enterprise Vault to Office 365 post migration tasks

   • Step 1: Update the MX records to point to Office 365

     If you have not done this step previously, change the DNS records known as MX records to enable email and receive messages on the target Office 365 server. In addition, configure the Autodiscover record to allow Outlook to connect to the migrated mailboxes.

   • Step 2: Create a new Outlook profile for users in the new domain

     Configure the Outlook profile for each user in your domain if Outlook has problems connecting to Office 365 mailboxes.

5. Enterprise Vault to Office 365 migration troubleshooting

    Refer to the knowledge base articles for solutions to common issues. For additional details on EdbMails PST to Office 365 migration, check the frequently asked questions or reach out to our customer support team.

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