Which is the best method for Exchange 2010 mailbox export to PST

EdbMails EDB to PST converter is the best solution to convert offline Exchange 2010 mailboxes to PST format. It maintains perfect folder structure and data consistency and allows you to perform the export in a few clicks. EdbMails also includes an Exchange migration tool, if you are looking to export mailboxes from Live Exchange server to PST. You can export specific mailbox items such as calendars, contacts, notes, appointments, tasks, attachments, files and folders. One advantage of EdbMails is that it enables you to backup any Exchange server mailboxes without the need for PowerShell scripts.

This guide describes the prerequisites and various methods for exporting Exchange 2010 mailboxes to PST format.

1. Exchange 2010 to PST Export Prerequisites

   • Step 1: Install the latest service packs for Exchange 2010

     Ensure that you have installed the service pack SP1, SP2 or the latest SP3 on your Exchange server.

   • Step 2: Assign the mailbox import and export role in Exchange online

     The following command assigns the mailbox import and export role to the administrator.

     New-ManagementRoleAssignment –Role "Mailbox Import Export" –User <Administrator>

     The Organization Management is an elevated role that is required to migrate or export mailboxes and Public folders from the source to the PST file. See how to assign and manage role groups in Exchange online.

   • Step 3: Set the impersonation rights for the Global Admin

     Log in to your Exchange server as a global admin if you are migrating mailboxes on behalf of other users in your organization. If you do not have the necessary permissions, set the impersonation rights for the admin user account. Verify if the source and target admin account in general has the following management roles assigned:

     1. ApplicationImpersonation
     2. View-Only Configuration
     3. View-Only Recipients
     4. Public Folders
     5. User management administrator/Global administrator
   • Step 4: Ensure that global admin has a non hidden mailbox

     The administrator who is performing the export must have a non hidden mailbox on the source server.

   • Step 5: Verify if you have a valid mailbox the Exchange server

     Before you begin the export operation, ensure that you have valid mailboxes for all of your users in your organization and that you have assigned appropriate licenses to them if they do not already have one.

      See how to create mailboxes in Exchange server

   • Step 6: Verify if you have a valid Public folder on Exchange

     If you plan to export the Public folders to PST, create and configure the Public folder mailboxes on Exchange 2010.

      Steps to create Public folder in Exchange server

   • Step 7: Install Microsoft Outlook on your computer

     For exporting mailboxes to PST by using EdbMails, you need to have Microsoft Outlook installed on your computer. Install the latest applicable updates for MS Outlook and ensure that you have sufficient disk space on your computer to save the output PST file.

   • Step 8: Create a new profile in Outlook for all users

     For a successful PST export operation, you must create a new Outlook profile. See how to create an Outlook profile for a single user and create an Outlook profile for all users in a domain.

2. Export all mailboxes to PST from Exchange 2010 using EdbMails

   The following methods describe how to export your Exchange user mailboxes to PST with EdbMails

   Method 1: Export Live Exchange server 2010 mailbox to PST

   If you have a live Exchange server and want to export mailboxes to PST, EdbMails can assist you with your requirements.

   • Step 1: Download and install Exchange migration tool
     • Install EdbMails Exchange migration tool on your computer

        See the detailed list of EdbMails system requirements for Exchange migration and export.

     • Follow the on-screen instructions for the installation and click ‘Login’ or ‘Start Your Free Trial’ to begin using the application.

       

     • Select the migration technique as ‘Live Exchange Migration’

       

   • Step 2: Connect to the Live Exchange server 2010

     Next, connect to the source Exchange server 2010 as global administrator. From the Connect to Exchange server (Source) window, select 'Connect using Global Admin User’.

     You can also load the mailboxes using a CSV file or even connect to a specific user account.

     With EdbMails, you can migrate mailboxes, public folders, and archive mailboxes from the source Exchange to the target server. See how to use the different Exchange server connection methods supported by EdbMails. If you want to export Public folders from Exchange 2010 to PST, select the connection option as ‘Connect to Public folder’

     

   • Step 3: Select the mailboxes and folders from the user account

     EdbMails displays a list of mailboxes from the source Exchange server.

     • Select the mailboxes and folders that you want to export to PST files.

        Tip: If this is the first time you’re exporting with EdbMails, the export is a full export. On subsequent exports from the same source to the target, the operation is incremental. The incremental export ensures that only the new and updated items are exported to the target without creating duplicates.

     • Click ‘Export to Outlook PST’ to proceed to the next step.

     

      Tip: EdbMails provides the following additional options to help you customize the export operation based on a Date and other mailbox rules.

     1. Additional Include and Exclude Filter Options and migration settings for mailboxes.
     2. Filter emails by Date: Export to PST by applying the Date filter
     3. Filter emails by Size: Exclude emails from migration larger than a specified size.
     4. Split the target PST file upon reaching the user-defined size.
     5. Filter emails by domain: You can filter emails based on the email address domain.

     

   • Step 4: Start the export operation from Exchange 2010 to PST

     Add a label to your export job for identification and specify a location to save the PST file. You can view all the labels by clicking 'View Log' that contains the mailbox mapping details of the previous operation.

     Select the export method as 'Full export to Outlook PST' or 'Incremental export'. The initial export with EdbMails is always a full one. Browse the location where you want to save the PST file and start exporting Exchange 2010 mailboxes to PST files.

     

     After EdbMails finishes the operation, you can verify the number of items, folders and mailboxes with the log report. Finally, open the PST file in Outlook to view and verify the output file.

     

   Method 2: Export 2010 mailbox to PST from Exchange database

   If your Exchange 2010 database is corrupted or you are unable to access your mailbox data, then you must convert the EDB to PST to export your Exchange 2010 mailboxes to PST. This method is also suitable if you have an Exchange server that is no longer accessible, has been decommissioned or has recently crashed.

   • Step 1: Download and install EdbMails EDB to PST converter
     • Install EdbMails EDB to PST converter on your computer.
     • Select the recovery technique as 'EDB to PST, EDB to Office 365 and EDB to Exchange'

       

   • Step 2: Select the offline EDB file from the Exchange 2010 server

     Before you start the repair or export operation, take a copy of the EDB file as a backup. Browse and select the Exchange 2010 EDB from your computer that you want to convert. EdbMails does not require an active Exchange server or Active Directory (AD) to perform the EDB to PST conversion.

     

   • Step 3: Select the mailboxes and folders to convert to PST
     • After EdbMails repairs the EDB file, you can preview the mail items such as emails, contacts, folders, notes, tasks, calendars from the application’s preview pane.
     • Click on the individual mail items if you want to export them to HTML, MHT and EML formats.
     • Select the required mailboxes / folders and click the 'Export to Outlook PST' to continue. Alternatively, you can right click on the selected mailboxes / folders and select the option 'Export Selected Mailboxes / Folders to PST'.
     • You can also export Exchange 2010 Public folders from the EDB to PST.

     

   • Step 4: Extract and convert Exchange mailboxes to PST format
     • Verify the mailboxes and folder that you have selected for the export. Select the Action as 'Export' and start the conversion.

       

     • If the PST location has not been selected before, then the application will prompt you to select the export location. Select the PST location where you want to save the exported data. Ensure that you have enough free disk space to store the PST files.

       

       That's it! During export operation, you can view the progress as shown below where you can also pause and resume the export.