Export Microsoft 365 Mailbox to PST
Exporting a Microsoft 365 mailbox into PST files is needed for several reasons, including taking the backup of emails locally and archiving cloud emails, along with migrations of emails into different email clients.
While MS Native backup feature provides an eDiscovery tool to export the PST, they almost always get interrupted with errors like "Request failed with status code 500". Many users also face problems like emails are missing, the PST file is corrupted, the PST file export is not taking a hell of a lot of time, search also becomes faulty. There is also this common misconception of exporting Office 365 emails, contacts, and calendars to an Outlook PST file using PowerShell. However, there are no quick solutions for such issues. So it is always best to switch to any reliable third-party tool like EdbMails Office 365 Migration software that allows you to export Office 365 mailboxes to PST without any of the above-mentioned problems.
Why Export Office 365 Mailboxes to PST?
- Maintains the secure local backup of Office 365 mailbox data to ensure recovery in case of data loss or system issues.
- Supports legal, audit, and compliance by keeping the mailbox data
- Keeps essential data when migrating the mailboxes of users who have left the organization
- It allows offline access to emails, calendars, and contacts without depending on an active Office 365 account
- It also helps to manage the mailbox size by storing the older data in the PST files for the long term.
- Makes migration easy by allowing the Office 365mailbox data to be migrated into different platforms
Export Office 365 Mailbox to PST using EdbMails
EdbMails handles the migration from Office 365 to PST with an easy and simple interface using advanced features, and it completes the process without difficulty. EdbMails allows you to migrate the mailboxes to PST without drawbacks. Incremental export processes only new or updated data in future migrations, which helps to save time and reduce the storage usage. It offers filtering options that allow you to migrate the data that you need by selecting date ranges, specific folders, and helps you to manage the process more effectively, it also gives full control over the process. Microsoft Outlook supports the PST file size up to 50 GB, and EdbMails provides a split PST option that divides large mailbox data into smaller files, which also improves the performance and makes it easy to manage.
EdbMails offers trusted and advanced features that help the organizations to manage backup, archiving, and compliance requirements, while ensuring a secure, well-managed Office 365 mailbox to PST migration.
Prerequisites to Export Office 365 Mailbox to PST
- Microsoft Outlook with a profile should be installed on the computer on which the export process will be performed.
- There should be enough space on the computer drive to store the output PST file.
EdbMails Step to Export Office 365 mailbox to PST
- Step 1: Install and download EdbMails Software
- Download and install the EdbMails tool on your computer.
- Open the EdbMails setup wizard and double-click on EdbMailsSetup.exe for the installation of the tool.
- Continue following the instructions in the installation setup to install the software.
- Click 'Login' or 'Start Your Free Trial' to start using the application.
- Step 2: Choose the Office 365 to PST Export option
- Choose the option 'Office 365 Migration'
- Choose ‘Office 365 to PST Export’
- Use the default job name or click the 'New Job' button and give any required name.
- Click ‘Browse’.
- Select where to save PST files and make sure that the disk has sufficient free space.
- Choose the option 'Office 365 Migration'
- Step 3: Connect to the source Office 365 server
- Click ‘Add New Connection’ to establish new connection for source Office 365 server. To add the prior connection, select your connection from the connection list and then click the Connect to Existing button.
- Select your connection details and click the ‘Next’ button.
- Select your connection method and click the ‘Login’ button.
Connect to Office 365 server using secure modern authentication
- Login at the Microsoft sign-in page.
Choose your option to load mailboxes after the sign-in is done, or you can load and migrate mailboxes by importing a CSV file.
- Click ‘Add New Connection’ to establish new connection for source Office 365 server. To add the prior connection, select your connection from the connection list and then click the Connect to Existing button.
- Step 4: Choose Office 365 Mailboxes
- Now select the mailboxes or folders you would like to export from your source Office 365 server and then click ‘Next’.
- In EdbMails, you have the option of applying the filters for the export operation. You can even specify the date filters to export the items between the specific dates.
- Now select the mailboxes or folders you would like to export from your source Office 365 server and then click ‘Next’.
- Step 5: Start the export operation
- Double-check the mailboxes that you chose for export and select the ‘Action’ as ‘Export’, then click ‘Start Export’.
The export operation starts as shown below. Upon completion of the operation, a confirmation message is displayed. EdbMails generates an export report as well, and you can view it by clicking on the ‘View Log' button at the left-side bottom of the export window.
- Once export is completed, open up your PST file in Outlook, and then you will see emails, calendar, contacts, etc.
- Double-check the mailboxes that you chose for export and select the ‘Action’ as ‘Export’, then click ‘Start Export’.
- Step 1: Install and download EdbMails Software
