Export Office 365 Mailbox to PST
Exporting an Office 365 mailbox to a PST (Personal Storage Table) file is useful for several reasons. It helps create local backups, archive cloud data, and migrate data to other email platforms.
Even though Microsoft's native solution offers the eDiscovery tool for PST export, it frequently encounters errors such as ‘Request failed with status code 500’. Users often face issues like missing items, corrupted PST files, lengthy export times, and problematic searches. There is also a common misunderstanding that PowerShell commands can be used to download Office 365 emails, contacts, and calendars to Outlook PST files. Unfortunately, these problems do not have a quick fix. EdbMails Office 365 Migration software provides a reliable alternative. It facilitates the seamless export of Office 365 mailboxes to PST files without encountering such issues, ensuring a smooth and efficient export process.
Export Office 365 Mailbox to PST using EdbMails:
EdbMails simplifies the Office 365 to PST export operation with its user-friendly interface and advanced features. It supports incremental backups, which only include new or modified data during subsequent export runs, reducing data transfer and storage requirements. You can customize exports with various filtering options, allowing precise control over the data based on criteria such as email date ranges and inclusion or exclusion of specific folders.
Microsoft Outlook has a 50GB limit for PST files, which can be restrictive for large mailboxes. EdbMails helps overcome this limitation with its split PST feature, which divides large mailboxes into smaller, more manageable files. This ensures efficient management and use of PST files. EdbMails effectively supports compliance, data archiving, and operational needs with its comprehensive export capabilities.
Prerequisites to Export Office 365 Mailbox to PST
- Install Microsoft Outlook with a profile on the computer where the export operation will be performed.
- Ensure sufficient space on the computer drive to save the output PST file.
Steps to Export Office 365 Mailbox to PST using EdbMails
- Step 1: Download and Install the EdbMails application
- Download and install EdbMails on your computer.
- Double click the EdbMails setup (EdbMailsSetup.exe) to install the application.
- Follow the instructions that appear to complete the installation.
- Step 2: Launch EdbMails software
- Enter the appropriate details and click the 'Login' button or click the 'Start Your Free Trial' button to access the EdbMails application
- Step 3: Select 'Office 365 Migration'
- Select the option 'Office 365 Migration' from the dropdown list and proceed.
- Step 4: Connect to source Office 365 server
EdbMails uses Modern Authentication with OAuth 2.0 for Office 365 login. It follows two different methods:
- Login using ‘Auto Registration’
- Login using ‘Manual Registration’
In the Auto Registration method, for login you need to have an account with Global admin access. However, you can use either a Global admin account or any user account with full access rights in the Manual Registration method.
Click here to know the steps to manually register the EdbMails application on Entra ID (Azure Active Directory).
Select the required migration operation
Authenticate on the Microsoft sign-in page with the global admin account having a mailbox.
Accept the required permissions for the application to execute the migration operation.
If you have already established an Office 365 connection with EdbMails, the mailboxes list will be saved. You can use the same list. If you are establishing a new connection, click the ‘No’ button to get the mailbox loading options.
EdbMails Automatically loads mailboxes from your source Office 365 server. If you are unable to list the required mailboxes using the automatic mailbox loading option you can use the CSV file to load the mailboxes. You can also choose the option to load the mailboxes from a previously stored list.
- Step 5: Select Office 365 Mailboxes
- Select the mailboxes from the left pane and click ‘Export to Outlook PST’
- Step 6: Start Office 365 Mailbox to PST Export Operation
- Verify the Mailboxes for the export operation and ensure to Set the ‘Action’ as ‘ Export’.
- If you want to export only the specific items ( For instance, Export the latest one month data) click the ‘Folder and Items Filter’ button and apply the required filters.
- Click here to know more about filters settings during Office 365 to PST Export
- If your Office 365 mailboxes are of large size, you can split the outlook PST file to the required size.
- Click the ‘Continue’ button and enter the job name for export operation.
- EdbMails supports incremental export operation, that is, initially it performs the full export, the consecutive export runs are incremental. It exports on the data which were not exported in the previous export operations.
- Select the location to store the PST file. Ensure that you have enough free disk space to store the PST files.
- That's it! During export operation, you can view the progress as shown below.
- You will get a confirmation message once the export operation completes. EdbMails generates the detailed export operation reports, you can get access to that by clicking the ‘View Log’ button at the bottom of the export window.
- After completing the export operation, open the PST file on your Outlook and verify the items such as emails, calendars, contacts etc.
- Step 1: Download and Install the EdbMails application