SiteGround to Office 365 migration

Planning to migrate your SiteGround email to Office 365 but unsure where to begin? You're in the right place - EdbMails offers a reliable solution for a smooth transition.

SiteGround, founded in 2004, is a well-established provider of web hosting services, including WordPress hosting, Cloud hosting, and WooCommerce hosting. Its platform offers strong security features such as SSL-enabled protection, automated backups, WordPress-specific safeguards, and 24/7 monitoring. SiteGround's hosting plans—StartUp, GrowBig, and GoGeek—also include free domain-based email services with features like forwarders and autoresponders.

While this setup is suitable for individuals and small teams, it lacks the scalability and advanced features required by growing businesses. As organizations expand, many choose to migrate to Microsoft 365 (Office 365) for its enterprise-level email capabilities, cloud storage, and collaboration tools like Teams and SharePoint.

EdbMails IMAP migration software provides a comprehensive solution for migrating your SiteGround email to Office 365 with minimal disruption. It transfers all critical email items, including emails, attachments, and folders, ensuring that no data is left behind. With features like concurrent migration, EdbMails efficiently handles multiple mailboxes at once, reducing the overall migration time. Its universal language compatibility ensures that special characters and multilingual content are accurately transferred, maintaining data integrity. The step-by-step wizard tutorials guide users through each phase of the migration, making the process smooth even for non-technical users. Additionally, EdbMails offers a free trial that allows the migration of up to 30 mail items per folder, enabling you to test the solution's effectiveness before committing to a full migration. EdbMails is designed to handle the complexities of migration with precision, offering a reliable pathway from SiteGround email to Office 365 for businesses looking to scale without compromising on efficiency or data integrity.

1. SiteGround to Office 365 migration plan

   Planning is one of the most important steps before you begin the SiteGround email to Office 365 migration. Here is a checklist of points to consider before you migrate.

   • Determine the size of the data and the number of mailboxes you want to migrate.
   • Make a list of all the data and permissions from SiteGround email that you want to transfer.
   • Create appropriate user mailboxes on Office 365 and assign licenses to them.
   • Ensure you have enough network capacity and bandwidth to migrate.
   • Communicate the migration plan and flow to your end users.

2. Pre-migration steps for SiteGround to Office 365

   1. Have the users email address, passwords, IMAP hostname and port number.
   2. Find the IMAP server name of your SiteGround server. You can find this information from your server’s dashboard settings or by connecting your email system to Outlook.
   3. Before you migrate SiteGround to Office 365, ensure that you create mailboxes for your users in your organization and assign suitable licenses to them.

       Add users and assign licenses to Office 365 users

       Assign Microsoft 365 licenses to user accounts

   4. If you have a custom email domain from your hosting provider to which you want to migrate and receive emails, you must add and verify the domain on Office 365.

       Steps to add a custom domain to Office 365 and Steps to add DNS records to connect your domain.

   5. Configure Office 365 to send and receive large messages.

       Follow the steps to increase the message size on Office 365 to 150MB and see tips to optimize IMAP migration to Exchange online.

3. Steps to migrate SiteGround email to Office 365 using EdbMails

   • Step 1: Download and Install EdbMails software

     • To initiate the migration process, download and install the EdbMails application on your Windows system.

        See a detailed list of EdbMails system requirements for IMAP migration.

       

     • Launch the application and click 'Login' or 'Start Your Free Trial'.

       

     • Select the option ‘IMAP (Gmail, Outlook & more) Migration’.

       

     • Select ‘IMAP to Office 365 Migration’.

       

     • Use the default job name or select 'New Job' to customize the name.

       

   • Step 2: Connect to source SiteGround server

     • To migrate a single user account, choose ‘Single User / Account Migration.’ Next, select the desired protocol, like ‘Connect to IMAP’ or ‘Connect to POP3,’ and click ‘Next’ to move forward.

       

     • Choose the correct IMAP host name from the list or manually enter it (e.g., mail.yourdomain.com). Then, fill your email address, password.
     • Click the ‘Login’ button.

       

     • For migrating multiple SiteGround mailboxes, select ‘Multiple (Bulk) Users/Accounts Migration’ and click ‘Next’.

       

     • Click ‘Download Sample CSV File’.

       

     • Modify the CSV file with the required details such as email address, password, host name and port number in the CSV file and save the changes.

       

     • Once you've made the necessary changes to the CSV file, save and close it.
     • Then, click on the 'Browse CSV File' button, find your updated file, select it, and open it to continue.

       

   • Step 3: Select source SiteGround server mailboxes

     • Select the mailboxes or specific folders you want to migrate, then click ‘Next’ to proceed with the migration process.

       

   • Step 4: Connect to target Office 365 server

     • Click the ‘Add New Connection’ button to establish a new connection to the target Office 365. To use the previous connection, select it from the connection list and click the ‘Connect to Existing’ button to proceed.

       

     • Select the required connection options and click the ‘Next’ button.

       

     • Select the authentication method and click the ‘Login’ button to continue.

       

     • Authenticate on Microsoft sign-in page.

       

     • EdbMails allows you to load mailboxes automatically, which is quick and convenient. However, due to Microsoft API limitations, the automatic method can list up to 100 mailboxes at a time. For larger environments or to include specific mailboxes beyond this limit, you can use the CSV file method to load mailboxes manually—giving you full control over the selection process.
     • Click the ‘Next’ button to continue.

       

   • Step 5: SiteGround to Office 365 mailboxes mapping

     • Select the mailbox mapping option that best aligns with your requirements.

       

     • You can choose to let EdbMails automatically create mailboxes in Office 365 and map them between the source and target servers. This feature is especially useful for large-scale migrations, saving time, reducing manual effort.

       

   • Step 6: Start SiteGround to Office 365 migration

     • After mapping the mailboxes, click the ‘Start Migration’ button to initiate the migration process.

       

     • Click the ‘View Log’ button to view the migration report, which includes mapping details and the total count of migrated emails.

       

     • Login to your target server and verify the items.

4. SiteGround to Office 365 post-migration tasks

   Step 1: Update the MX records to point to Office 365

   Update the MX records of your domain to route incoming emails to the target Office 365 server, ensuring messages are delivered to mailboxes using the same domain. Alongside this, set up the Autodiscover DNS record to enable Outlook to connect seamlessly to the migrated mailboxes for efficient email access.

   Step 2: Create a new Outlook profile for users in the new domain

   Configure and recreate the Outlook profile for each user in your domain if Outlook has problems connecting to Office 365 mailboxes.

5. SiteGround to Office 365 migration troubleshooting

     For troubleshooting, check out our knowledge base articles. If you have additional questions, browse the FAQs or contact our dedicated support team for personalized assistance.

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