SiteGround to Office 365 migration with EdbMails
Are you planning to migrate SiteGround email to Office 365? But not finding the right solution, then, thanks to EdbMails due to you being in the right place.
SiteGround, established in 2004, is a trusted provider of web hosting solutions, offering services such as WordPress hosting, Cloud hosting, and WooCommerce hosting. Its security features include WordPress-specific protection, SSL-enabled enhanced security, distributed backups, and 24/7 monitoring. SiteGround's hosting plans StartUp, GrowBig, and GoGeek include a free email service that supports professional domain-based email addresses with features like email forwarders and autoresponders. While this service meets the needs of small businesses, it lacks the advanced functionalities required by growing teams. As businesses scale, many seek to migrate to Office 365 for its robust, enterprise-grade email and collaboration tools.
EdbMails IMAP migration software provides a comprehensive solution for migrating your SiteGround email to Office 365 with minimal disruption. It transfers all critical email items, including emails, attachments, and folders, ensuring that no data is left behind. With features like concurrent migration, EdbMails efficiently handles multiple mailboxes at once, reducing the overall migration time. Its universal language compatibility ensures that special characters and multilingual content are accurately transferred, maintaining data integrity. The step-by-step wizard tutorials guide users through each phase of the migration, making the process smooth even for non-technical users. Additionally, EdbMails offers a free trial that allows the migration of up to 30 mail items per folder, enabling you to test the solution's effectiveness before committing to a full migration. EdbMails is designed to handle the complexities of migration with precision, offering a reliable pathway from SiteGround email to Office 365 for businesses looking to scale without compromising on efficiency or data integrity.
Benefits of migrating from SiteGround email to Office 365
- SiteGroud offers webmail in the form of RoundCube and Horde, which lack advanced features such as in-place archive, security features, and so on.
- Users of Office 365 can integrate many apps, including Teams and Outlook, with email.
- Office 365 makes it simple to collaborate and share documents and folders.
- Additional features of O365 include the ability to create a Public folder and a Shared mailbox.
- When you're connected to Outlook, backing up, synchronizing, and exporting emails from Office 365 is a breeze.
- Email storage with SiteGround is limited to 10GB, whereas Office 365 offers a whopping 50GB.
User Query
“I recently received approval for a Microsoft 365 Business standard subscription and am currently hosting my website and registering domain names with SiteGround. I'd like to migrate all of my SiteGround email accounts to Office 365 without changing the domain name of my website. This means that we want to continue receiving emails on the SiteGround email domain, but we also want them to arrive in our Office 365 mailbox without any conflicts. It's said to have something to do with MX records. Could someone please walk me through the entire procedure? Thank you very much.”
SiteGround to Office 365 migration plan
Planning is one of the most important steps before you begin the SiteGround email to Office 365 migration. Here is a checklist of points to consider before you migrate.
- Determine the size of the data and the number of mailboxes you want to migrate.
- Make a list of all the data and permissions from SiteGround email that you want to transfer.
- Create appropriate user mailboxes on Office 365 and assign licenses to them.
- Ensure you have enough network capacity and bandwidth to migrate.
- Communicate the migration plan and flow to your end users.
Pre-migration steps for SiteGround to Office 365
- Have the users email address, passwords, IMAP hostname and port number.
- Find the IMAP server name of your SiteGround server. You can find this information from your server’s dashboard settings or by connecting your email system to Outlook.
- Before you migrate SiteGround to Office 365, ensure that you create mailboxes for your users in your organization and assign suitable licenses to them.
- If you have a custom email domain from your hosting provider to which you want to migrate and receive emails, you must add and verify the domain on Office 365.
Steps to add a custom domain to Office 365 and Steps to add DNS records to connect your domain.
- Configure Office 365 to send and receive large messages.
Follow the steps to increase the message size on Office 365 to 150MB and see tips to optimize IMAP migration to Exchange online.
Steps to migrate SiteGround email to Office 365 using EdbMails
Step 1: Download and install EdbMails software
- To initiate the migration process, download and install the EdbMails application on your Windows system.
- Launch the application and choose either ‘Login’ or ‘Start Your Free Trial’ to get started.
See a detailed list of EdbMails system requirements for IMAP migration.
- Select the migration method as ‘IMAP migration’ in the main window
Step 2: Connect to source SiteGround server
- If you want to migrate a single user, enter the Host Name , Port Number (993 for SSL), and account credentials to connect to SiteGround as shown.
- If you want to migrate multiple mailboxes, select ‘Multiple (bulk) Users/Accounts Migration’. Download the sample CSV file and add in the required details such as mailbox name, password, host name and port. Load the CSV file into EdbMails and verify the list mailboxes to continue.
Steps to connect to single and multiple users in EdbMails IMAP migration
- If you want to migrate a single user, enter the Host Name , Port Number (993 for SSL), and account credentials to connect to SiteGround as shown.
Step 3: Select source SiteGround server mailboxes
- Select the mailboxes or individual folders that you want to migrate based on your needs.
- Click ‘IMAP to Office 365’ to proceed to the connection with the target server.
See tips to optimize IMAP migration to Exchange online
Step 4: Connect to target Office 365 server
- Select the preferred method for secure OAuth-based modern authentication. The default option, ‘Auto Registration’, requires Global Admin permissions for configuration, ensuring a streamlined setup process. Alternatively, the ‘Manual Registration’ option provides greater flexibility, as it can be completed using either a Global Admin account or any user account with the necessary full access privileges.
- Next, select the most suitable migration option and proceed by logging into the Microsoft sign-in page to authenticate your account.
- EdbMails automatically loads mailboxes from your SiteGround server. Additionally, it supports the use of CSV files to efficiently load mailboxes into Office 365.
- Select the preferred method for secure OAuth-based modern authentication. The default option, ‘Auto Registration’, requires Global Admin permissions for configuration, ensuring a streamlined setup process. Alternatively, the ‘Manual Registration’ option provides greater flexibility, as it can be completed using either a Global Admin account or any user account with the necessary full access privileges.
Step 5: SiteGround to Office 365 mailboxes mapping
- Select the mailbox mapping option that best aligns with your requirements.
- EdbMails simplifies the migration process with automated mailbox creation for Office 365, ensuring precise mapping of mailboxes and folders from the source IMAP server automatically. This feature is crucial for large-scale migrations, optimizing the workflow and ensuring a seamless transfer to Office 365 without manual intervention.
- Click the ‘Folder and Item Filter’ button to set a filter for your migration. For instance, you can choose to migrate data only within a specific date range by applying a date filter. Additionally, you can exclude both standard and custom folders from the migration.
- Select the mailbox mapping option that best aligns with your requirements.
Step 6: Start SiteGround to Office 365 migration
- Once the mailboxes are mapped, assign a job name and begin the migration process. To review the migration report, click the ‘View Log’ button, which provides a comprehensive report detailing the number of emails, folders, and mailbox items successfully migrated.
- Once the mailboxes are mapped, assign a job name and begin the migration process. To review the migration report, click the ‘View Log’ button, which provides a comprehensive report detailing the number of emails, folders, and mailbox items successfully migrated.
SiteGround to Office 365 post-migration tasks
Step 1: Update the MX records to point to Office 365Update the MX records of your domain to route incoming emails to the target Office 365 server, ensuring messages are delivered to mailboxes using the same domain. Alongside this, set up the Autodiscover DNS record to enable Outlook to connect seamlessly to the migrated mailboxes for efficient email access.
Step 2: Create a new Outlook profile for users in the new domainConfigure and recreate the Outlook profile for each user in your domain if Outlook has problems connecting to Office 365 mailboxes.
SiteGround to Office 365 migration troubleshooting
For troubleshooting, check out our knowledge base articles. If you have additional questions, browse the FAQs or contact our dedicated support team for personalized assistance.
Benefits of EdbMails to migrate SiteGround email to Office 365
- Streamlined IMAP mailbox migration with advanced filtering
EdbMails enables precise IMAP mailbox migration from SiteGround to Office 365 using advanced filtering options. Users can filter emails by date, subject, or attachment size, ensuring only relevant data is migrated. This reduces clutter and optimizes migration efficiency, especially for large mailboxes.
- Flexible migration to Office 365 mailboxes, archive mailboxes, and public folders
EdbMails offers flexibility by allowing migration not only to primary Office 365 mailboxes but also to archive mailboxes and public folders. This ensures the preservation of email storage structures and collaboration folders, maintaining organizational data management post-migration without any loss in hierarchy or content.
- Incremental migration for seamless continuity
EdbMails supports incremental migration, ensuring only newly added or modified emails are migrated after the initial transfer. This prevents duplicate data transfers, reduces bandwidth usage, and ensures that businesses can continue using their mail services during SiteGround to Office 365 migration with zero downtime.
- Rapid and reliable Office 365 migration
EdbMails offers fast and reliable migration from SiteGround to Office 365, leveraging advanced algorithms to minimize migration time. Even large mailboxes are handled efficiently, with a user-friendly interface guiding the process, making it accessible for non-technical users and ensuring a smooth migration.
- Uncompromised data integrity throughout migration
EdbMails prioritizes data integrity, ensuring that emails, attachments, folders, and metadata are migrated without loss or corruption. It fully supports special characters and multilingual data, maintaining the exact structure and format of the original SiteGround mailbox during migration to Office 365.
- Comprehensive migration reports
At the end of the migration process, EdbMails provides detailed migration reports, showing migrated mailboxes, total items transferred, and any errors. This helps administrators verify the success of the migration and offers a clear audit trail for future reference or compliance requirements.
