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Exchange public folder migration to Office 365

Public folders in Microsoft Exchange server serve as an effective means to collect and share information within an organization. When migrating from on-premises Exchange to Office 365 (Microsoft 365), it’s important to migrate these public folders to ensure that employees retain access to shared data. This is especially beneficial for organizations that rely on public folders as a central repository, as it enhances data accessibility for remote employees after the migration to Office 365.

Selecting the right migration tool is key to a smooth transition. EdbMails Exchange migration tool simplifies Exchange public folder migration to Office 365 process by removing the need for PowerShell scripts and manual steps. It features automatic mapping of public folders between source and target servers, incremental migration to prevent duplicate data, and supports public folders of any size, ensuring an easy migration experience.

Public folder to Office 365 migration

Top reasons for Exchange Public folder migration to Office 365
Improved accessibility
Migrating to Office 365 enhances accessibility, allowing employees to access public folders from anywhere, whether in the office or working remotely. This flexibility is essential for modern work environments where collaboration is key. EdbMails ensures a smooth public folder migration to Office 365, so users can quickly access their public folders in Office 365 without disruption.
Enhanced collaboration
Office 365 provides robust collaboration tools, such as Microsoft Teams and SharePoint, that integrate seamlessly with public folders. This integration fosters better communication and collaboration among team members. EdbMails simplifies the migration of Exchange public folders to Office 365, ensuring all data is transferred accurately, enabling teams to collaborate more effectively.
Scalability
Office 365 offers scalable solutions that can grow with your organization. As your company expands, you can easily manage and access more data and users without the constraints of on-premises servers. EdbMails supports the migration of unlimited public folders, making it easier for users and organizations to scale their data needs as they grow.
Cost savings
Moving to Office 365 can reduce IT costs associated with maintaining on-premises infrastructure, such as hardware upgrades and maintenance. This allows organizations to allocate resources more effectively. With EdbMails, the migration process is streamlined and efficient, maintaining zero downtime and offering cost-effective software for Exchange public folder migration.
Enhanced security and compliance
Office 365 provides advanced security features and compliance tools to help protect sensitive information. This is especially important for organizations that must adhere to regulatory standards. EdbMails ensures that all data, including public folders, is migrated securely, maintaining integrity and compliance throughout the process.
Automatic updates
Office 365 automatically updates its features and security protocols, ensuring that users always have access to the latest tools and enhancements without the need for manual intervention. EdbMails simplifies the migration process, ensuring that all public folder data is up to date and ready to leverage the latest features in Office 365 after migration.
Centralized management
Office 365 allows for centralized management of users, data, and applications, making it easier for IT teams to administer and maintain the environment. EdbMails provides a user-friendly interface for managing the migration of public folders, enabling IT teams to oversee the entire process efficiently.
Plan to migrate Public folder to Office 365
Prior to starting the migration, it is vital to thoroughly review and comprehend the requirements and prerequisites for transferring Public folders from Exchange to Office 365.
Below is a list of key factors to consider when assessing and preparing your environments:
- Analyze the total size and number of public folders you plan to transfer.
- Determine if you will migrate all public folders at once or implement a prioritized approach.
- Review your internet bandwidth and network configurations to ensure they meet the necessary specifications.
- Decide whether to relocate the public folders to dedicated public folders or shared mailboxes on the target server.
Pre migration activities on Exchange server
- It is very important to make sure that Exchange Server 2013 has the cumulative updates CU15 and more, while Exchange Server 2016 should have CU4 before running the migration process.
- Specifically, to support Exchange Server 2010, the latest or newest version that you should have installed is Service Pack 3 Release 3 or higher.
- In EXCHANGE SERVER, assign the Server Management role group.
- Make sure the management role of the source Exchange server for the admin account has been granted ApplicationImpersonation permissions and ensure that the mailboxes and other associated folders you want to import are not excluded from the addresses.
- Assign the admin permissions to all the public folders you want to migrate
- Steps to create public folders and assign admin permission
Pre migration activities on Office 365
- Assign the Organization Management role group in Exchange online to the admin user.
- If you are planning to migrate the source Public folders to Office 365 Public folders, then create a public folder on the target server and then assign the Public folder to the admin user.
  Steps to create Office 365 Public folder and assign admin permissions
  Note: It is crucial to note that if you are using Exchange Hybrid, you cannot migrate Public folders directly to Office 365. In such a scenario, it is recommended to migrate public folders from an offline EDB file to Office 365.
Steps to migrate public folder to Office 365 using EdbMails
- Step 1: Download and install EdbMails software
  - Download & Install the EdbMails application on your computer, ensuring it can connect to your source Exchange server.
  - After installation, open the application and select either the 'Login' with the appropriate details or the 'Start Your Free Trial' button.
  - Select the 'Live Exchange Migration' option.
  - System requirements for Exchange public folder migration.
- Step 2: Connect to the source Exchange server
  If you are using the global admin account to connect to the source Exchange server, ensure to set impersonation rights. Select the 'Connect to Public Folder' option, then click 'Next’.
  
  Know more details on Exchange server connection methods
- Step 3: Select the Public folders for migration
  - Select the required public folders on the Exchange server that you wish to migrate to Office 365.
  - ️Then, click 'Migrate to Office 365' to initiate the connection with the destination server.
  If this is your first migration with EdbMails, it will be a full migration. For any subsequent transfers between the same source and target, the software automatically supports incremental migration.
- Step 4: Connect to target Office 365 server
  - ️In the ‘Connect to Office 365 (Destination)’ window, select the required method for the secure OAuth based modern authentication. The default ‘Auto Registration’ method requires Global admin access. You can use either a Global admin account or any user account with full access rights in the ‘Manual Registration’ method.
  - Choose ‘Connect to Public Folder’ as your connection method, then click the ‘Continue’ and login on Microsoft Sign in page.
- Step 5: Exchange to Office 365 public folder mapping
  EdbMails automatically maps public folders between the Exchange server and Office 365. You can also customize the folder mapping.
  EdbMails offers several additional options to help you tailor your migration process:
  - Include and exclude filters: Customize your migration with specific filters.
  - Date filter: Migrate only the emails sent or received with in a date range
  - Size filter: Exclude emails larger than a specified size from the migration to Office 365.
  - Exclude standard / custom folder: You can exclude specific standard or custom folders from the migration process.
- Step 6: Start Exchange public folder migration to Office 365
  After finalizing the mailbox mapping, enter the migration job name and continue with the migration operation. Upon migration completion, verify the counts of migrated emails, folders, and mailbox items. Click the ‘View Log’ button to view the migration report.
Exchange to Office 365 public folder migration troubleshooting
For assistance with migration errors, refer to the Exchange migration troubleshooting guide and the Public folder troubleshooting section for potential solutions. For more information about EdbMails Exchange migration, check the Frequently asked questions section for detailed insights.
Solution for public folder migration failures due to insufficient permissions.

Benefits of EdbMails to migrate public folders to Office 365

Automation: EdbMails Exchange migration tool automates the migration of public folders to your designated Office 365 tenant without the need for any commands or PST import methods. It automatically loads public folders and displays all folders and subfolders in a tree view, allowing you to easily select the required folders for migration. Furthermore, the software automates public folder mapping between the source Exchange server and the target Office 365, eliminating manual effort
Cost-effective software: EdbMails is a cost-effective software for migrating public folders to Office 365, eliminating the need for complex scripts and minimizing resource requirements. With a one-time purchase model and no hidden fees, organizations can budget effectively. The software ensures a reliable migration experience at a competitive price, making it an ideal choice for economical transition to Office 365
Unlimited public folder migration: EdbMails allows the migration of an unlimited number of public folders from an Exchange server domain, with no restrictions on the size of the folders being transferred.
Precise replication: EdbMails ensures that every piece of folder data is migrated from Exchange Public folders to Office 365, preserving the original structure and content precisely as it appears in the source environment.
Incremental migration: EdbMails supports incremental migration feature that ensures only the new and modified data migration and avoids duplicate items migration during subsequent migration operation, optimizing bandwidth and reducing overall migration duration.
Effortless migration: This solution enables the migration of Public folders while ensuring that their availability remains intact and the integrity of the data is preserved, no matter the size of the folders.
Secure migration: EdbMails ensures high-level data security during Exchange public folder migration to Office 365 by using advanced protections. The tool relies on secure Microsoft APIs and follows Microsoft's strict migration protocols to maintain data integrity. Data transfers are protected with SSL/TLS encryption, and security is further enhanced with OAuth 2.0 and multi-factor authentication. EdbMails is ISO 27001:2013 certified and complies with GDPR and HIPAA standards.